Senior Contracts Analyst

Duties and Responsibilities

• Review specific contract strategies and ensure alignment with objectives of overall Ingentia strategy.
• Review and supervise the preparation of all tender documentation, including instructions to bidders, minimum criteria for bidding, technical and commercial proposal requirements.
• Use of Company’s Contract Management System to process tenders from the Opportunity phase to the Award phase.
• Obtain requisite NCDMB certifications for all tenders in line with the provisions of NOGICD Act 2010 
• Supervise the preparation of draft contract and proper inclusion of all technical/commercial requirements, to ensure compliance and alignment with Company’s C&P Strategy and Schedule.
• Coordinate and manage the timely kick-off and execution of contracts as agreed during tendering
• Ensure contracts are developed and negotiated within the context of established policies, procedures and Legal requirement. 
• Leads negotiations within the pre-award stage for contracts of increasing value/complexity with support of relevant technical personnel.
• Provide solution to resolve contractors' claims and variations to contract.
• Monitor contractor’s compliance with contract provisions and raise non-compliance issues where required for discussion with contractor. 
• Coordinate and report progress of contracts and ensure compliance with schedule.
• Manage and coordinate timely escalation of issues, resolution of claims, and report status regularly.
• Ensure proper tracking, recording and filing of correspondence and other contractual documentation with contractors.
• Support and provide guidance to project owners on contractual matters and coordinate joint resolution.
• Review change management proposals/request and manage the process to ensure the interest of the company is protected and change process delivers value. 
• Manage, monitor and oversee the preparation of project variation request and make recommendation to management. 
• Ensure the tendering process is undertaken consistently, in full compliance with established Company process.
• Interface with internal departments to enable submission of comprehensive, accurate, professional proposals within stated deadlines to ease the contracting process. 
• Negotiate key commercial terms and determine acceptable commercial risk allocation (payment terms, warranties, pricing structure, etc.). 
• Work with user departments to develop vendor performance evaluation templates and ensure vendors are appraised accordingly. 
• Coordinate the evaluation of technical bids submissions with relevant departments and provide necessary guidance to ensure thorough evaluation process. 
• Ensure contractors compliance with all contract bonds, guarantees and insurances in accordance with contract obligations.
• Foster a culture of risk mitigation and optimization of opportunity within the contracting and administrative team. 

Skills and Competencies

• Negotiation and Vendor Management
• Organization Skills
• Time Management
• Contract Administration 
• Analytical Skills
• Interpersonal Skills
• Problem Solving
• Organizing and Prioritizing
• Costing and Estimation
• Strategic Planning
• Project Management
• Service Level Management
• Procure to Pay cycle management
• Communications and Change Leadership
• Variation Management
• Commercial law
• Budget Management

Qualification

• Bachelor’s degree in Engineering, Business Administration, Management, or related field.
• Membership of relevant professional body like CIPS, IACCM 
• Master's in Supply Chain, MBA and Diploma or certificate in commercial law will be an added advantage.
• At least 10 years of experience within Contracts management in the oil and gas industry.